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How to use an email signature

You can create your email signature right in Outlook or Word and copy it into Outlook. Or you can create it right in the signature area on any device.

Outlook on the web

  1. Select SettingsSettings> View all Outlook settings at the top of the page.
  2. Select Mail >Compose and reply.
  3. Under Email signature, type your signature and use the available formatting options to change its appearance.

    Note: You can have only one signature per account.

    • If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.
    • If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.
    • If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message.
  4. Select Save when you're done.

    Note: You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.

Outlook app on iPhone or Android

  1. Open the Outlook mobile app and go to Settings.
  2. Tap on your account and then tap Signature.
  3. Enter your desired signature text in the box provided.
  4. Once you're happy with your signature, tap Save.

Mail app on iPhone

You can only use text in your Mail signatures.

  1. Go to Settings  > Mail, then tap Signature (below Composing).
  2. Tap the text field, then edit your signature.
Posted in Email Instructions, Instructions